Stonebridge is an expert in developing portal and ECM solutions that enable you to maximize internal collaboration, defeat "file share" syndrome, and establish and enforce enterprise content governance. The following case studies provide you with a view of our approach to solving these challenges.
Web & Portal Content Management
For this Oil & Gas company, the partner communication challenge had grown due to increased drilling projects for which it functioned as managing partner. Stonebridge created a business partner portal that enabled the company to automate its internal processes for gathering partner information and then “publishing” the information via an extranet.
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Stonebridge created and delivered an Oil & Gas company's new MOSS intranet portal in just five weeks. Shortly after, portal usage levels significantly increased and are still growing. Searching for and quickly locating needed documents via the portal is now the norm, which has resulted in increased usage and quick adoption.
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Document & Records Management
This Oil & Gas company’s ultimate goal was to reorganize its existing intranet environment around a portal-based “knowledge network” or community-based model, supported by an ECM system that would meet the information management needs of its records management, legal, business, and IT groups. Stonebridge designed and implemented an ECM and portal solution based on Microsoft Office SharePoint Server 2007and created a defined and repeatable process by which departments would be brought on board the new system in a consistent fashion.
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Stonebridge developed a document repository built on the Microsoft Office SharePoint Server 2007 platform that organizes digital copies of documents using embedded metadata. The ECM system allows legal staff to easily search, retrieve, and produce specific documents needed for audits and other routine company matters. Additionally, the system provides other department staff secure access to specific areas of the system, enabling effective self-serve access to vital records.
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Collaboration, Workflow, & Process Automation
An Oil & Gas company leverages a custom AFE workflow solution to track each AFE through its life cycle, increasing the reliability of the process. The solution has improved AFE approval turnaround time by 30% and established a standard company-wide AFE approval process for all capital expenditures.
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A Stonebridge-designed ECM solution enables legal staffers to more effectively search for and quickly locate documents required by their functional roles and responsibilities, including full compliance with e-discovery motions. Additionally, the ECM system provides document versioning, audit history, and high-end security for sensitive corporate records.
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A Stonebridge-designed Web-enabled AFE routing and storage system has enabled this energy company to accelerate AFE approval time, simplify the approval process, implement standardized electronic AFE forms, and provide real-time tracking via the Web – all of which is light years ahead of the company’s old manual AFE process.
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